About the Role
Design & Project Administrator provide both clerical and administrative support to Retail Store Development Team for Project Implementation & Design Team. Coordination and compilation of project related data from RSD team and other Stake holders. Involve in coordination and implementation of Office procedures and frequently have responsibility of specific projects and tasks and, in some cases, coordinate the work of the General Manager and rest of the team
Key Accountabilities
Archiving & Filling
Using Content Management Systems to maintain and update internal data base with regards to o Architectural & MEP Fit Out Drawings
o Legal Contracts
o 3rd Party Drawings & Quotations
o Site Specific Documentation i.e. Variations
o Minutes of Meetings
o General Communications
o CAPEX spend
o H&S documentation
o Schedule of Works
Legal Contracts
Produce Legal Documentation for Project i.e. Architectural / MEP / Fit Out Contractors
Maintain and administrate key 3rd party accounts i.e. quotations / invoice submissions and payments
Receive Fit Out Quotations from QS & Design quotations from Design Managers complying Group Procurement Policy
Seek Fit Out Quotation approvals in conjunction with Design Managers / Project Implementation Managers and General Manager Store Development
Approved quotation submitted to Brand Finance for PO issuance and obtain PO, share with vendor
Receive 3rd party invoices, administrate internal payment procedures, follow up on payments and maintain records
Inform the vendor about payment release 8. Maintain electronic format of Quote / PO / Invoice under respective folder in Finance of each project for quick reference
General Office Support
3rd Party Communication i.e. Letter Writing
Dealing with Telephone and E-mail queries
Creating and maintaining Filing Systems
Deal with 3rd party suppliers and manufacturers
Efficiently maintain Project Implementation Office Communication with external stakeholders
Project Implementation Report
Prepare report of CAPEX of all projects
Compile Project Implementation Report upon completion of project within 5 weeks’ time
Online System Support
GIAMS
Ariba P2P
Project Cost Analysis Reports
Cost Tracker Finalization
Preparation of Office Budget
Job Details
| Posted Date: | 2021-10-24 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Accounting |
Preferred Candidate
| Career Level: | Entry Level |
وظائف فى الامارات , وظائف فى دبى, وظائف ابو ظبى, وظائف فى الشارقة, وظائف فى العين, وظائف فى رأس الخيمة, وظائف فى عجمان, وظائف فى الفجيرة, وظائف فى جورفكان, وظائف فى دبا الحصن, وظائف فى أم القيوين, Project Administrator | Project Delivery & Design Dubai,UAE - Al Futtaim Group
وظائف الخليج
وظائف الامارات,فرص عمل الامارات,وظائف Project Administrator | Project Delivery & Design Dubai,UAE - Al Futtaim Group