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Rapidly growing commodity trading and asset management business, with offices in 15 countries, is looking to recruit an executive assistant to CEO based in Dubai, in a varied and dynamic role. Responsibilities that include conventional Executive Assistant work, as well as corporate secretarial and investor servicing tasks. As a company, we support hybrid working arrangements and invest significant resources into employee and personal development. 

Role would support a bright, competent and highly organised individual perhaps with co sec, HR or even legal background who can turn their hand to a number of ad hoc tasks from travel arrangements through to drafting of memos to HR related enquiries


EXECUTIVE ASSISTANT RESPONSIBILITIES


› Act as the point of contact among executives, employees, clients and other external partners, but working closely and supporting the CEO in particular

› Manage information flow in a timely and accurate manner

› Draft, review and send communications on behalf of company executive(s)

› Using various software, including word processing, spreadsheets, databases, and presentation software.

› Reading and analysing incoming memos, submissions, and distributing them as needed.

› Making travel arrangements for executives.

› Performing office duties that include ordering supplies and managing a records database.

› Experience as a virtual assistant.

› Opening, sorting and distributing incoming emails, and other correspondence.

› Preparing reports, memos, invoices letters, and other documents.

› Filing and retrieving corporate records, documents, and reports.


HR  

› Act as the central coordination point within the team for some HR responsibilities, including VISA related actions in liaison with PRO and UAE related employment issues;


EMAIL MANAGEMENT

› Monitoring incoming emails as well as providing responses in line with verbal instructions given


COMPANY SECRETARIAL

› Overseeing responses, filings and working with international offices to coordinate resolutions drafting and signatures where needed;


SOCIAL MEDIA

› Oversight of certain channels, and support in providing / uploading certain content; 

Job Details

Posted Date: 2023-11-14
Job Location: United Arab Emirates - Dubai
Job Role: Administration
Company Industry: Trading & Commodity Trading
Monthly Salary: US $5,000

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